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Policies and Payment Schedules


GUARANTEE
A guaranteed number of guests is required for all functions no later than three (3) business days prior to the event, subject only to increase and charged accordingly. The guaranteed number of guests provided above must not decrease more than 10% from the original estimated number of guests shown in this contract. In order to accommodate any last minute attendees all seated events will be given a 5% allowance in food preparation over the guaranteed number. This 5% overage is not applicable for buffet meals, hors d’oeuvre receptions, or events of 50 guests or fewer. Should the Client not provide Tahiti Village Banquet with the timely guarantee, the estimated attendance on the catering agreement will serve as the guarantee.

LOGO/ADVERTISING
Tahiti Village must approve all forms of advertising or publicity when the Tahiti Village logo and/or name are used.

PAYMENT
A signed copy of a contract and respective Deposits set forth on The Budget are due by the date provided on the contract. The Balance amounts set forth on The Budget will be based upon the guaranteed number of guests, reflecting any modifications of original proposal, and is due no less than three (3) business days prior to the event. Should proper payment not be received within the designated time, Tahiti Village Banquet reserves the right to cancel the function and retain the deposit. Any additional charges incurred during the event will be paid at the end of the event via credit card or cash. In the event that additional food, beverage or other services are provided at the request of the Client, these charges will become due as set forth on the contract, even though not specifically provided for herein. Tahiti Village Banquet requires that a credit card authorization form be filled out, signed and returned five (5) days prior to date of function, to be kept on file for above mentioned purposes.

FOOD AND BEVERAGE
Tahiti Village Banquet prohibits the bringing in of alcoholic beverages or removal of food and beverage from the premises by the Client, guest or employees. All prices quoted are those in effect at the time the contract is signed and may be subject to increase due to changes in food and beverage, labor or other costs. Client shall pay such increased charges and shall accept any reasonable substitutions in menu as determined by Tahiti Village Banquet due to increased costs or lack of availability.

SERVICE CHARGE AND SALES TAX
Service is charged per Tahiti Village Banquet standards and will be presented on the proposal. Tahiti Village Banquet will charge the applicable State sales and liquor tax (if any).

DECOR AND ENTERTAINMENT
All decorations, additional lighting and sound systems, event setup and entertainment proposed by the Client shall be subject to approval by Tahiti Village Banquet. All deliveries must be coordinated with Tahiti Village Banquet at least 1 week prior to your event. Equipment and linen rentals through Tahiti Village Banquet are available upon request.

PARKING
Client understands that Tahiti Village Banquet is not responsible for matters related to event parking.


SMOKING/USE OF TOBACCO PRODUCTS
Smoking or use of any tobacco products is allowed only in designated area of Tahiti Village.

CANCELLATION
In the event a function is canceled, Client shall be responsible for and pay Tahiti Village Banquet the following percentages of the estimated charges as liquidated damages and cancellation fees:

  • A non-refundable deposit equal to the room rental for reserved banquet space is required to confirm the agreement.
  • Cancellation policy: Client will be charged 25% of the estimated amount if cancellation occurs 30 or more days prior to the event. Clients will be charged 50% of the estimated charges if cancellation occurs between 29 days and 4 days prior to the event. Clients will be charged 100% of the estimated amount if cancellation occurs 3 or less days prior to the event.
  • Deposits made will be included in the 25%, 50% and 100% cancellation policies.
  • We reserve the right to relocate your function(s) to another room. We will make every effort to contact you in advance should this be the case. To confirm these arrangements please sign below and return to your catering representative.

Client acknowledges that Tahiti Village Banquet shall incur expenses and post deposits for Client’s event. Client further acknowledges that it would be impractical or extremely difficult to fix the actual damages suffered by Tahiti Village Banquet in the event of a cancellation of the event, and therefore the amount calculated as set forth above shall be paid to Tahiti Village as liquidated damages and not as a penalty or forfeiture, and that such amount is reasonable and equitable under the circumstances. If you cancel and Tahiti Village Banquet is able to rebook the space and date for a comparable event, then the above cancellation charges shall be reduced by the revenue from the rebooked event.

Should Tahiti Village Banquet be unable to perform for reasons beyond its control, then you will be notified as soon as reasonably possible and any advance deposits shall be returned to you.

LIABILITY
Client agrees to assume responsibility for any damages to Tahiti Village by its guests, invitees, or employees, for the cost of repairs and/or replacements. Tahiti Village Banquet will not be responsible for the loss of or damage to any merchandise or articles left in the Tahiti Village banquet space prior to, during or following the event. Any charges incurred through damage or loss through an outside vendor (i.e.: linen, decorations, floral pieces, audio/visual, etc.) that are caused by Client or its guests, invitees or employees are the sole responsibility of the Client.
In some circumstances, an insurance rider will be required by Tahiti Village Banquet. Notice of this will be made to the Client.

FORCE MAJEURE
Each party’s performance shall be excused during the period of any “condition of force majeure.” The term “condition of force majeure” shall mean an unforeseeable event which is beyond the control of the parties and that makes it impossible or illegal for such party to perform its obligations hereunder (i.e., such as the closure or destruction of the facility). In no event shall any weather related condition causing transportation difficulties be considered a condition of force majeure. An event cancelled due to a condition of force majeure shall be rescheduled, if at all possible, as soon as practical once the period of any condition of force majeure has passed.

CONTROL OF FUNCTION AND ADDITIONAL CHARGES
ahiti Village Banquet reserves the right to inspect and control all private functions. Client agrees to begin its function at the scheduled time and agrees to have its guests, invitees and other persons vacate the designated function space at the closing hour indicated. There will be an additional per hour room rental charge for any event exceeding the time allotted per this contract. Client further agrees to reimburse Tahiti Village Banquet for any overtime wage payments or other expenses incurred by Tahiti Village Banquet because of Client’s failure to comply with these guidelines. Tahiti Village Banquet reserves the right to refuse to serve, exclude or eject any and all objectionable guests from the function or premises without liability.

SECURITY
Tahiti Village reserves the right to perform a noninvasive security screening on all guests upon entry to your event. No knives or firearms are permitted on Tahiti Village property.




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